MaintScape TM
CMMS and Calibration for Plants and Facilities
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Skip Navigation Links Home > MaintScape > Core Modules > Reporting > Searching and Report Filtering
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Searching and Report Filtering
MaintScape "procedures" are template work orders. The Maintenance Schedule core module and the Predictive Maintenance optional module both create work orders from procedures. However you can also manually create a corrective or repair work order from one or more procedures. Therefore it makes sense to create a library of common corrective or repair procedures.

Searching and Report Filtering
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Click screen print tabs to see other tab page views.

You use MaintScape search windows to search for records AND to create filters for reports. This contributes to MaintScape's ease of use and gives you full searching power regardless of what you want to do in MaintScape.

For example, you can use the work order search window to:

  • List all work orders due next week.
  • Report on costs of work orders completed in the past month.

MaintScape has search windows for work orders, equipment, maintenance schedules, parts, etc. They all have the same structure as the work order search window displayed in the sample screen print:

  • The top part of the screen contains search criteria fields that you can use in any combination. For example, the search criteria specified in the sample screen print is: "show me preventive maintenance work orders closed from 02/01/2008 through 02/29/2008".
  • The bottom part of the screen lists records (work orders) found to match the search criteria. The buttons to the right of the list let you take action on one or more of the listed records. For example:
    • View full details of the selected work order in the work order window.
    • Print the selected work orders.
    • Open or close the selected work orders (or any other status change).
    • Delete the selected work orders (MaintScape only lets you delete work orders that have not yet been opened. Otherwise the work orders must be changed to status "cancelled").
    • Export the list to Microsoft Excel (or other formats).

Instead of clicking the button to list criteria-matching records in the bottom part of the search screen, you could click the button to be presented with a list of work order reports. The report you select would then include the exact same set of records that would have been listed. Please click HERE to see a list of sample MaintScape reports.

The "Age" field in the toolbar at the top of the search window is a handy little feature: it tells you how many minutes have elapsed since the search last executed, and therefore how old is the list of found records. A large "Age" number may prompt you to re-execute the search, refreshing the list of found records. The toolbar "refresh" button () will do just that.

Providing more detail on the search criteria visible in the sample screen print, the "Main - 1" tab page of search criteria lets you search for work orders by:

  • Work order number, or range of work order numbers.
  • Work order type. For example, preventive maintenance, failure, inspection, corrective, calibration, safety, etc.
  • Due date range. For example, work orders due next week.
  • Status. For example, scheduled, open, closed, cancelled, pending approval, deferred, etc.
  • Status date range. This criteria is usually used when also searching by status. For example, "show me work orders closed in the last month".
  • Equipment maintained. You can also search for work orders maintaining an equipment and all its child equipment.
  • Location maintained. Location work orders are key to facility maintenance.
  • Whether the work order maintains equipment or locations.
  • Location. For example, searching for work orders within a location finds both equipment and location (facilities) work orders.

Please click the tabs at the top of the sample screen print to see other work order search window tab pages. For example, you can click on tab "Main - 2", "Main - 3", etc. Each tab page view shows you a different example query.