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Skip Navigation Links Home > MaintScape > Optional Modules > Purchasing > Purchase Orders
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Purchase Requisitions
Purchase Orders
Non-maintenance department staff may enter service requests into MaintScape by sending an email or by using the MaintScapeWeb web application running on your intranet.

Purchase Order
Click to see this tab page.Click to see this tab page.Click to see this tab page.Click to see this tab page.Click to see this tab page.Click to see this tab page.Click to see this tab page.Click to see this tab page.View or edit user defined field values. User defined fields to hold data not accomodated by standard MaintScape fields.View an audit trail of all changes made to an issued PO.Attachments are external documents associated with the purchase order, and can be any type of computer document, such as a spreadsheet, diagram, word processing document, etc.Click to see this tab page.

Click screen print tabs to see other tab page views.

MaintScape purchase orders are external ordering documents that are sent to vendors. MaintScape also supports purchase requisitions which are internal documents listing items that should be purchased. Please click here for a general overview of purchasing in MaintScape, including how to determine which parts need re-ordering.

You can view different aspects of a purchase order by clicking the tabs at the top of the screen. The sample screen print displays tab page "Main" which contains the most important summary information, including:

  • Vendor. Vendors in MaintScape are set up as external resource records.
  • Buyer and requestor. These are staff members in your company or organization set up as staff records.
  • Status and status date. Like work orders, MaintScape purchase orders change status as they move through their life cycle.
  • Cost summary.
  • PO Currency. The multi-currency optional module is required for this capability to be available.
  • Default cost account. Cost accounts can be set at the PO item level as well.
  • Indication whether the PO is fully received or fully invoiced.

Please click the tabs at the top of the sample screen print to see other purchase order window tab pages. For example, you can click on tab "Main - 2", "Items", "Vendor Address", etc. Be sure to view the PO Items tab to see the list of ordered items.

Click here to see a sample printed purchase order.